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Free PDF checklist Microsoft 365 license audit

24 checks to uncover unused licenses and unnecessary spend before your renewal.

Microsoft 365 cost optimization, security, and governance for IT leaders

Take control of Microsoft 365 spending, security risks, and governance from one platform. 365TUNE gives IT leaders the visibility to identify unnecessary license costs, assess security posture, prioritize risks, and make informed decisions across their Microsoft 365 environment.

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Savings and risk view Sample data
estimated savings per year
$364,000
tenant security score
72/100
Inactive 90+ days
$16,059/mo
Licensed shared mailboxes
$5,690/mo
Downgrade candidates
$4,830/mo
Other actions
$3,780/mo
Sample tenant: 2,400 seats, $30,359 a month reclaimable, 14 critical controls failing.

Know where your Microsoft 365 environment needs attention

Managing Microsoft 365 at scale means balancing rising licensing costs, security requirements, compliance obligations, and day-to-day operations.

The challenge isn’t a lack of data. It’s having the right information to identify what matters, understand its impact, and decide what to address first.

365TUNE brings cost optimization, security assessments, and governance insights together, helping IT leaders move from disconnected reports to clear priorities.

One view of Microsoft 365 performance

Bring the information IT leadership needs into a consistent view of cost efficiency, security posture, and governance.

Dashboards, reports and exports See plans and pricing
Sample IT leadership dashboard Sample data
Sample data: savings, security and governance figures for one tenant
Metric Example
Estimated annual license savings $364,000
Estimated monthly license savings $30,359
Tenant security score 72/100 (B)
Critical controls failing 14
Security controls assessed 300+
Configuration drift findings 3
Illustrative data. Estimated savings require validation against actual license usage, subscription commitments, and pricing.

Make better decisions across cost, security, and governance

  • Reduce unnecessary Microsoft 365 spending

    Identify inactive accounts, underutilized subscriptions, oversized license assignments, and opportunities to reclaim or downgrade licenses.

    See estimated monthly and annual savings, affected users, and recommended actions so your team can prioritize changes with the greatest financial impact.

  • Understand your Microsoft 365 security posture

    Assess your environment against 300+ security and compliance controls, including checks aligned with CIS and CISA guidance.

    Review your tenant security score, failed controls, and critical findings to understand where your environment needs attention.

  • Prioritize risks that matter

    Not every security finding requires the same level of attention.

    Use control assessments, severity indicators, and remediation guidance to help your team focus on critical misconfigurations and governance gaps.

  • Maintain consistent governance

    Monitor configuration changes, identify drift from approved settings, and review governance gaps across your Microsoft 365 environment.

    Help administrators maintain consistent policies while reducing the risk of unnoticed configuration changes.

  • Improve operational accountability

    Give your team clear visibility into outstanding findings, licensing inefficiencies, and configuration issues.

    Use structured reports and actionable recommendations to support reviews, assign priorities, and monitor remediation progress.

  • Report to business leadership with confidence

    Communicate Microsoft 365 spending, potential savings, security posture, and governance priorities using consistent reports.

    Give executive stakeholders a clearer understanding of the environment, its risks, and the actions needed to improve it.

Turn Microsoft 365 data into clear priorities

  1. Understand your environment

    Connect your Microsoft 365 tenant and bring licensing, usage, security, and configuration data into a centralized reporting platform.

  2. Identify opportunities and risks

    Review potential license savings, failed security controls, and governance gaps with supporting data and recommendations.

  3. Prioritize and take action

    Focus your team’s efforts on high-impact opportunities, review remediation steps, and track changes to improve your environment over time.

Ranked actions Sample data
Sample data: the five highest-impact actions for one tenant, savings and security side by side
Action Area Impact
Remove licenses inactive 90+ days Cost $16,059/mo
Block user consent to apps (CIS 5.1.5.1) Security Critical
Unlicense shared mailboxes Cost $5,690/mo
Downgrade E5 to E3 for 230 users Cost $4,830/mo
Restore 3 drifted settings Governance High
Illustrative data from the sample tenant. Savings use Microsoft list prices.

From visibility to measurable improvement

  • Cost optimization

    Understand where licenses are being underutilized and which changes could reduce Microsoft 365 spending. Prioritize opportunities based on financial impact rather than license counts alone.

  • Security and compliance

    Identify security configuration gaps, evaluate controls against recognized benchmarks, and use assessment reports to guide remediation and compliance reviews.

  • Governance and operational control

    Monitor configuration drift, review administrative risks, and support consistent governance practices across Microsoft 365 services.

What to know about access

Reporting needs read-only access to your tenant, granted once by an IT admin. Nothing changes in Microsoft 365 unless someone acts on a finding, and anything that writes asks for its own consent. 365TUNE is ISO 27001 certified, has a SOC 2 Type II report and doesn’t use your data for training.

Security and trust

Give IT leadership the information needed to act

IT leaders need more than dashboards. They need a reliable way to connect financial impact, security risks, and operational priorities.

365TUNE helps your team understand where improvements are needed, make informed decisions, and communicate progress to business stakeholders.

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Frequently asked questions

How does 365TUNE help IT leaders reduce Microsoft 365 costs?

365TUNE analyzes license assignments and usage patterns to identify inactive, underutilized, and potentially oversized licenses. It provides estimated savings and supporting data so IT teams can review optimization opportunities and determine appropriate actions.

How does 365TUNE assess Microsoft 365 security?

365TUNE evaluates tenant configurations against 300+ security and compliance controls, including checks aligned with CIS and CISA guidance. The results highlight failed controls, security gaps, and areas requiring review.

Can 365TUNE help with Microsoft 365 governance?

Yes. 365TUNE provides visibility into configuration changes, governance gaps, and policy-related findings. Configuration drift analysis helps teams identify deviations from approved settings and review restoration options where supported.

Does 365TUNE automatically change Microsoft 365 settings?

Standard reporting and assessment use read-only permissions. Management and remediation actions that modify tenant configurations require separate permissions and appropriate authorization.

Can IT leaders use 365TUNE for executive reporting?

Yes. 365TUNE provides dashboards and reports covering licensing costs, estimated savings, security posture, and governance findings to support management reviews and executive discussions.

Does 365TUNE support multiple Microsoft 365 tenants?

Yes. 365TUNE supports centralized visibility across multiple Microsoft 365 tenants, helping organizations and managed service providers review environments from one platform.